Training Activity Matrix

Training Facilities/Resources

In this section we will discuss how you will prepare the  training facilities and resources for your sessions for ease of access and use.

Your shop layout specified locations for your CBT areas and the  learning stations for each  competency. Resources  were  also  specified  in  your Job Sheets. These are your reference materials in preparing them for  your training sessions. Since your trainees are working with different competencies at the same time, you should  design  a  way  such  that  materials needed by trainees for their learning activities can easily  be accessed.   This is the  reason why each instructional sheet should have a  list of training Facilities and Resources. This will be the main basis for the preparation of training materials for the day or the session.

Proper scheduling and management is the answer for  the use  of  limited equipment. The trainer should therefore schedule training activities based on both current competencies of trainees and the  availability  of training resources making sure that no trainee is idle.

The following Training Activity Matrix is recommended  to  schedule  and monitor the use of the facilities and resources. This Training Activity Matrix should work  hand in hand with your session plan. The  session plan  is a plan for the whole qualification and for trainees with different learning styles while the training activity matrix is a daily plan which will show the activities of each trainee.

This Matrix is a monitoring tool of trainees’ activities for the trainer. The Vocational Instruction Supervisor and the administrators may also look for this matrix when monitoring competency based trainings. This matrix, along with a well-prepared session plan, is a good indicator that the training being implemented is using the CBT approach. The trainer may print a  copy  of this plan or he may keep it to his computer. It is recommended that this matrix is updated daily.

Training Activity Matrix

Training Activity	Trainee	Facilities/Tools and Equipment	Venue   (Workstation/ Area)	Date & Time	Remarks
Prayer
Recap of Activities		8:00 AM
Unfreezing Activities	All trainees	to 8:30 AM
Feedback of Training
Rejoinder/Motivation
(Specific Activities of each Trainee for the day here)		(List down all Facilities/Tools and Equipment needed for the workstation and activities here)	Name of Workstation1		observations on the progress of each trainee for the day will be written here
(Specific Activities of each Trainee here)		(List down all Facilities/Tools and Equipment needed for the workstation and activities here)	Name of Workstation 2		observations on the progress of each trainee for the day will be written here
(Specific Activities of each Trainee for the day here)		(List down all Facilities/Tools and Equipment needed for the workstation and activities here)	Name of Workstation 3		observations on the progress of each trainee for the day will be written here
(Specific Activities of each Trainee for the day here)		(List down all Facilities/Tools and Equipment needed for the workstation and activities here)	Name of Workstation 4		observations on the progress of each trainee for the day will be written here

Guidelines in making the Training Activity Matrix

1. Write the training activities for the session based on training needs and on trainee’s chosen competency.
2. Based on the instructional sheet needed in the activity (Job Sheet, Task Sheet, and Information Sheet) list down  the  facilities/Tools  and Equipment needed for the activity. The inventory of training supplies, tools, equipment and facilities is very useful  when  planning for the activities of trainees in a class.
3. Instructional Sheet number should be specific.
4. Trainees should not be crowding in a workstation/area. Limit the number of trainees to 5 and below per work station/learning area.
5. Ensure full utilization of equipment/work area. Avoid limited number of equipments to be idle to prevent crowding of trainees.
6. Date and time of use should be specified.
7. Remarks should be made on the activity of each trainee. This will be your guide in planning for the activities of your trainees the next sessions. You may include the following remarks “for assessment”, “to be assisted by (name of a peer mentor)”, “needs more practice of Job Sheet #” and any other comments pertaining to the training of each trainee.
8. The number workstations will vary depending on the number of workstations in the CBT Layout. Number of workstations may also  be dependent on the number of mock-ups per competency.

It is recommended that this training matrix be accomplished as guide in scheduling trainees every training session. This is an additional tool in monitoring trainee’s activities and the use of facilities, tools, supplies and materials.